If an Employee Fill Out an I9 How Long Do They Have So They Dont Havbe to Fill It Out Again

Employers must complete Department iii when:

• Your employee's employment authorization or documentation of employment potency has expired ("reverification").

Employers may complete Section 3 when:

• Your employee is rehired within three years of the appointment that Form I-ix was originally completed.
• Your employee has a legal name change.

When completing Section 3, you must besides complete the last proper noun, first proper noun and middle initial fields in the Employee Info from Section 1 surface area at the top of Section 2.

Reverification

When your employee'southward employment authorization or, in nigh cases, employment authority documentation (run into below for more than data) expires, you lot must reverify to ensure your employee is withal authorized to work. To detect out if your employee'south employment authorization expires, expect in Section one for the date that employment authorisation expires and in Section 2 for the date that the employment authorisation certificate expires.

The employment potency expiration date provided by your employee in Section 1 may not match the certificate expiration date recorded under Listing A or Listing C in Section two. The earlier engagement must be used to determine when reverification is necessary.

We suggest that you remind employees, at to the lowest degree 90 days before the engagement reverification is required, that they will exist required to nowadays a List A or List C document (or acceptable receipt) showing continued employment authorization on the date that their employment authorization or documentation whichever is sooner, expires. If your employee has a Form I-765, Application for Employment Dominance, pending with USCIS, and the application has been pending for 75 days, your employee may contact the USCIS Contact Center.

Employers should not reverify:

• U.South. citizens and noncitizen nationals
• Lawful permanent residents who presented a Grade I-551, Permanent Resident or Alien Registration Receipt carte du jour for Section 2. This includes conditional residents.
• List B documents

Unless reverification does not apply (for the situations stated higher up), and so when your employee's employment authorization or employment potency documentation expires your employee must present unexpired documents from either Listing A or List C showing authorization to work. Receipts for a lost, stolen or damaged certificate are acceptable for reverification.

To consummate Section three, you must:

• Examine the unexpired documents to determine if they appear to be genuine and to relate to your employee. If yous feel the document does not reasonably appear to be genuine and chronicle to your employee, let your employee to nowadays other documentation from the List of Acceptable Documents.
• Record the document title, document number and expiration engagement, if any.
• Sign and appointment Section 3.

If you previously completed Section three, or if the version of the form you lot used for a previous verification is no longer valid, you must complete Section three of a new Form I-nine using the well-nigh current version and attach it to the previously completed Class I-nine.

Rehires

If y'all rehire your employee within 3 years of the date that a previous Form I-ix was completed, y'all may either complete a new Form I-nine for your employee or complete Department 3 of the previously completed Form I-9.

To complete Section 3 for rehires, you must:

• Ostend that the original Form I-ix relates to your employee.
• Review the original Class I-ix to determine if your employee is still authorized to work, including whether employment say-so documentation presented in Section two (List A or List C) has since expired (or have been auto-extended). Utilise the guidelines to decide if reverification applies.
• If your employee is withal authorized to work and his or her employment authorization documentation is still valid, enter the date of the rehire in the infinite provided in Section 3.
• If your employee is no longer authorized to work or the employment authorization documentation has since expired and requires reverification, asking that the employee nowadays an unexpired List A or List C certificate. Practice not reverify an employee's List B (identity) document. Enter the certificate information and the engagement of rehire in the spaces provided in Department iii. If the electric current version of Class I-nine is different from the previously completed Form I-ix, you lot must complete Section 3 on the electric current version.
• Sign and date Department 3.

Entering Dates in Department 3

Section iii includes iii spaces to enter dates:

• If you rehire a former employee: enter the rehire engagement that your employee begins employment for wages or other remuneration, which can be a future appointment, if necessary, in Cake B.
• If you reverify your employee: enter the date the employee'southward new work authorization document expires in Block C.
• When completing Department 3 for whatsoever reason: enter the date y'all complete and sign the attestation.

Recording Changes of Name and Other Identity Information for Current Employees

You are not required to update Course I-ix when your em­ployee has a legal change of name. However, it is recom­mended that you maintain right data on Forms I-nine and notation any name changes in Department iii. Although Form I-ix regulations do not crave employees to present documentation to show that they accept changed their proper noun, y'all should take steps to be reasonably assured of your employee's identity if there has been a legal name change. Such a change may telephone call into question your connected power to rely on the documents your employee previously presented, equally they reasonably relate to the employee. These steps may include asking the employee to provide documentation of a legal modify of proper name to keep with his or her Form I-nine, so that your deportment are well-documented if the authorities asks to inspect this employee'southward Forms I-9.

You lot may encounter situations other than a legal change of name where an employee informs you that his or her identity is dissimilar from the time Form I-ix was previously completed. If your employee informs y'all that the name, date of nativity, or Social Security number is substantially unlike from what he or she previously provided on Form I-nine, and is unable to provide evidence linking the new information to the identity previously used you should:

• Complete a new Course I-9.
• Write the original hire engagement in "The employee's first day of employment (MM/DD/YYYY)" space in Section 2; and
• Attach the new Form I-nine to the previously completed Form I-9.
• If the Section one data has not substantially changed simply the employee has offered different evidence of work authority, so you should examine the documentation to decide if information technology appears to be genuine and to chronicle to your employee presenting it. If and then, consummate Department 3 of the previous Form I-9. If the current version of Form I-ix is dissimilar from the previously completed Form I-9, you must complete Section three on the electric current version

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Source: https://www.uscis.gov/i-9-central/complete-correct-form-i-9/completing-section-3-reverification-and-rehires

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